DATE OF ISSUE: 10 MAY 2002
Advice Reprint Facility in VIEW
Purpose |
The purpose of this Departmental Instruction is to provide information about the new advice reprint facility in VIEW. |
Background |
The new folder in VIEW is one of the deliverables of the DOCGEN2 Project. The folder will replace the current mainframe reprint facility (using TSO) which is only available to the System Support Officers in the State Offices, and will be used to reprint all mainframe stored advices. Note: After the full implementation of DOCGEN2 later this year, advices will be stored in TRIM and retrieved using a post DOCGEN2 folder in VIEW. All mainframe advices produced prior to DOCGEN2 will continue to be retrieved using the pre DOCGEN2 folder. |
Overview of new facility |
Reprint requests will be submitted using the new folder in VIEW. A nightly batch job will pick up all advice requests and print the advice locally for the next working day. See Attachment A for detailed instructions on the new facility. |
What advices can be reprinted |
The following automatic advices can be reprinted:
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Who will have access |
All SPOCs, Overpayment and Bereavement Units will have access to the new facility. |
Contact Officer |
The National Office contact is Simone Cantrill (Business User Coordinator DOCGEN2) 02 6289 6489. Any problems with the new facility should be referred to the System Support Officer who will advise the National Office Advices Help Desk. |
ROGER WINZENBERG
Branch Head
Income Support
8 May 2002
ATTACHMENT A
Accessing Advice Reprint Folder |
The new folder is located in the Advices Tab in VIEW and is called Reprint Advices – Pre DOCGEN2. From this folder there are two subfolders:
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Period Subfolder |
The first subfolder selects the period or type of advice. The options are:
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Date Range Subfolder |
The second subfolder specifies the date range for the advice to be reprinted: Daily Archived daily advices are available from 1990. Start and end date fields must be completed using DD/MM/YYYY format and be within the same calendar year. Quarterly Quarterly advices are only retained for a period of seven years. Select the required quarter from the drop down box. Yearly Enter year using YYYY format. |
Submitting requests |
After entering the required information in the Period and Date Range Subfolders a message box will be displayed with 'Information Inserted Successfully'. The request will be included in the nightly batch reprint job. |
Printing |
Advice reprints for each state will print the next working day on the following state office printers: NSW — NSWN6M VIC — V11075LX QLD — Q746 SA — SA2NALX WA — W11ALX TAS — TAS1LX |
Reports |
The following two reports will be produced:
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