C18/2002 Advice Reprint Facility in VIEW

Purpose

The purpose of this Departmental Instruction is to provide information about the new advice reprint facility in VIEW.

Background

The new folder in VIEW is one of the deliverables of the DOCGEN2 Project.  The folder will replace the current mainframe reprint facility (using TSO) which is only available to the System Support Officers in the State Offices, and will be used to reprint all mainframe stored advices.

Note:  After the full implementation of DOCGEN2 later this year, advices will be stored in TRIM and retrieved using a post DOCGEN2 folder in VIEW.  All mainframe advices produced prior to DOCGEN2 will continue to be retrieved using the pre DOCGEN2 folder.

Overview of new facility

Reprint requests will be submitted using the new folder in VIEW.  A nightly batch job will pick up all advice requests and print the advice locally for the next working day.  See Attachment A for detailed instructions on the new facility.

What advices can be reprinted

The following automatic advices can be reprinted:

• PIPS PC
• IPS
• Batch (including Death Processing, End of Bereavement, Student Child Reviews, $FORT, DMRS, BRI, Super and Statutory Increases)

Who will have access

All SPOCs, Overpayment and Bereavement Units will have access to the new facility.

Contact Officer

The National Office contact is Simone Cantrill (Business User Coordinator DOCGEN2) 02 6289 6489.

Any problems with the new facility should be referred to the System Support Officer who will advise the National Office Advices Help Desk.

Accessing Advice Reprint Folder

The new folder is located in the Advices Tab in VIEW and is called Reprint Advices – Pre DOCGEN2.  From this folder there are two subfolders:

• Period
• Date Range

Period Subfolder

The first subfolder selects the period or type of advice.  The options are:

• Daily (includes all PIPS PC, IPS and batch except for quarterly advices)
• Quarterly (March, June & September Statutory Increases)
• Yearly (includes all PIPS PC, IPS, batch and quarterly advices for a calendar year)

Date Range Subfolder

The second subfolder specifies the date range for the advice to be reprinted:

Daily

Archived daily advices are available from 1990.  Start and end date fields must be completed using DD/MM/YYYY format and be within the same calendar year.

Quarterly

Quarterly advices are only retained for a period of seven years.  Select the required quarter from the drop down box.

Yearly

Enter year using YYYY format.

Submitting requests

After entering the required information in the Period and Date Range Subfolders a message box will be displayed with 'Information Inserted Successfully'.  The request will be included in the nightly batch reprint job.

Printing

Advice reprints for each state will print the next working day on the  following state office printers:

NSW — NSWN6M

VIC — V11075LX

QLD — Q746

SA — SA2NALX

WA — W11ALX

TAS — TAS1LX

Reports

The following two reports will be produced:

• Advice Request Summary (derived from the information entered into VIEW and will list requests in logon order).
• Advice Reprint Summary (produced from batch run and will list advices found in file number order).