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15.3.6 Rehabilitation Closure Report

Last amended 
31 May 2017

For the DVA Form D1335 Rehabilitation Closure Report, the provider will:

Step 1. Complete client’s name and DVA File Number (not Defcare Case ID) in the footer of the document.

Step 2. Complete client and plan details sections.

Step 3. Determine Goal Attainment Scaling scores and activities

  • 3.1 Discuss with the client their progress in relation to each goal described in the plan. If a client is uncontactable for any reason at closure, the provider completes the next step to the best of their knowledge.
  • 3.2 Based on the criteria describing each outcome, determine whether the client has achieved the ‘expected outcome’ 0 point score, ‘more than expected’ +1 score or ‘most favourable’+2 score. Conversely, if the client has achieved ‘less than expected’ -1 score or ‘most unfavourable’ -2 score.
  • 3.3 Report on activities, including status.

Step 4. Convert Goal Attainment Scaling scores

  • 4.1 Sum the Scaling score(s) achieved for each goal completed at the Closure Report stage. If there are four goals completed at this stage, the total will fall between -8 and +8 *.
  • 4.2 Convert the Scaling score using the 'Goal Attainment Scaling Score Conversion Table' and method explained (in the text immediately before this table) in the Closure Report. Insert this score in the ‘Converted Goal Attainment Scaling score’ section.

* If more than four goals have been used in the rehabilitation plan, use the sum of the top four scores for the converted score.

Step 5. Complete agreement section (Sign-Off and Distribution of Closure Report)

Step 6. Indicate costs incurred with activities outlined in the final Rehabilitation Plan

  • 6.1 Provider indicates the costs involved in terms of total provider costs, third party costs and the total costs involved with the final plan.

Step 7. For new rehabilitation referrals from 29 May 2017, upload the closure report and any other relevant documentation into R&C ISH using the client's unique Transaction Reference Number (TRN). All rehabilitation cases that commenced prior to 29 May 2017 will require you to follow the current process of emailing rehabilitation related documentation to the client's DVA Coordinator.

Step 8. Rehabilitation Coordinators are responsible for transposing information from the documentation submitted by rehabilitation providers, into R&C ISH. This information includes goals and activities for each goal.

Rehabilitation Goals are what the client wants to achieve through their rehabilitation plan.  They will have a vocational, medical management or psychosocial focus.  An example for each is provided below.

  • Vocational goal – return to sustainable part-time work.
  • Medical Management goal – identify appropriate medical professionals in my local area and start accessing treatment regularly.
  • Psychosocial goal – to increase level of social activity and community participation.

A client may be working towards a mix of vocational, medical management and/or psychosocial goals concurrently, or may initially focus on achieving specific types of goals (e.g. medical management goals) before moving on to others. This will be determined by what is most appropriate for each client given their individual circumstances and needs.