Who is paid an invoice is largely governed by whether the payment is for an account or a receipt.
Payment on receipts will usually be issued to the employee.
Payment on accounts, which forms the majority of payments made, will be to one of a number of service providers already entered onto the system. If a provider is not yet recorded, he or she will need to be added using the 'Create Service Provider' (CSP.GF) function on the General Facilities menu.
Be sure that he or she is not already recorded. It may be that the initial search selection for the provider has been incorrect, and that he or she does exist. The list is quite extensive, so it is worthwhile double-checking just to make sure.
The process of adding a provider is quite easy.
After entering the name and address details, elect which line of the address should appear next to the provider's name on the list screen.
Usually, it is more useful to indicate the Suburb (line 4) as the identifier. However, if the provider's name is common and there are others listed with the same name, it will probably be best to then use the first line of the address to differentiate the new provider from another in the same suburb.
Make the provider active, and select a date from when this is to occur. It is okay to make a provider active before today's date, or from some time into the future where a practice is still being set up.
Indicate the type of provider being entered. More commonly either 'GP' or 'RHB', will be used, but ensure good use is made of the promptable list to pick the correct code to enter into the 'Provider type' field. There are lots of alternatives, and there will be one which best suits the provider being adding to PRACSYS.
The field 'Rehabilitation type' only relates to rehabilitation providers. Most commonly used codes are 'A'pproved, 'I'n house and 'O'ne off.
The 'Bill practice' field will only need changing where the provider is working within a practice and chooses to have his or her accounts paid to the business rather than direct to him or her. If this field is altered, the provider number held against the practice must also be identified.
Finally, add any comments that are directly relevant to the provider.