COMCARE OPERATIONAL ADVICE NO 40
EXTRACTION NIGHTS FOR COMCARE PAY RUNS
General Managers
State Managers
Manager, Operations
Manager, Review
Manager, Rehabilitation
Systems Administration Officer
State Executive Officer
Further to the memorandum dated 6 June 1989 (copy attached), this memorandum outlines the procedures and dates of future extraction runs.
Extraction runs will return to Tuesday evening of Public Service Pay Week, making the next extraction run due on Tuesday, 18 July 1989. Runs will continue on a fortnightly basis after July 4 unless advised otherwise. An extraction run will not be scheduled on 4 July 1989 as a partial run was made in the last week of June 1989.
The extraction runs are scheduled to commence at 5.30pm, Australian Eastern Standard Time, therefore all State Office staff (Compense and Word Processing users) must cease all processing by 5.00pm. Any users on the system after 5.00pm on the Tuesday of extraction may be logged off by Central Office Operations area.
Thank you for your co‑operation in this matter.
SUE HAMILTON
Deputy Chief Executive
3 July 1989
It is a matter of great importance that every effort be made to issue determinations for all transitional cases. We have been made aware of a number of cases where agencies are still paying long-term compensation recipients at 1971 Act rates due to the lack of post 1.12.88 Comcare determinations. Also as from 1.12.88, Comcare is totally reliant on Compense to provide accurate data on the cost of workers' compensation in the Commonwealth public sector. (Departments and authorities are no longer responsible for making compensation payments, so we are unable to ask them to provide estimates of these costs).
Please note that the Reconciliation System has taken account of those cases where a debit was made by an agency via the Finance Pay System in one State, yet a Compense payment advice was issued by Comcare in another state. Also, the Compense tape used to match with the Department of Finance tape included all payment advices issued by Comcare State Offices from 1.12.88 to 13.4.89 (the date the Compense tape was made).
If it is ascertained that your Office has not issued a post 1.12.88 payment advice, yet the claimant has a valid entitlement to weekly payments of compensation, it will be necessary to process on Compense a payment advice backdated to 1.12.88 with the correct post 1.12.88 entitlement as soon as possible and in any case no later than 20 June 1989. These payment advices will be included in the daily advices now sent to agencies since Compense Release 2.03. You may wish to annotate the daily reports so that agencies can ascertain why these late advices are being issued. Please note that any post 1.7.89 entitlement can also be determined.
Please note that the attached list only includes employees of budget dependent agencies who use the Finance Pay System. There are likely to be other long‑term compensation recipients who were employed by off‑budget‑agencies or by agencies who do not use the Finance Pay System (eg Australian Airlines, Commonwealth Bank, Australian National, Health Insurance Commission, CSIRO) who will be in a similar position. If such cases are located, determinations will also have to be made for them along the lines outlined above. If there are long term compensation recipients who do not have a valid post 1.12.88 determination, extraction of information for annual report purposes, up‑dating for National Wage Cases, premium calculations etc will be seriously affected.
Please direct any enquiries in this matter to Maxine Danaro on (062)750608 or Peter Pharaoh on (062)750604.
Sue Hamilton
Deputy Chief Executive
7 June 1989
STATE COMMISSIONERS
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Director Systems/Operations |
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Branch Heads |
RE: EXTRACTION NIGHTS FOR COMCARE PAY RUNS
For the last two pay runs, extraction of data has been done on Tuesday evenings to accommodate the TMI courses.
Because of advantages gained in having the extraction run on Tuesday evening a decision has now been made to leave the extraction run on the Tuesday evening of each public service payday week. This enables more flexibility with the timetable for cheque production within Central Office Operations area and the Health Insurance Commission production site for on‑line cheques. The impact on State Offices will be that the fortnightly reconciliation task will be performed on the Wednesday before payday rather than payday itself.
Due to end of financial year requirements it is also proposed to schedule an additional extraction run in June. The dates therefore for data extraction in June will be as follows:
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Tuesday evening 6 June 1989 |
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Tuesday evening 20 June 1989 |
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Monday evening 26 June 1989 |
Robert Knapp
General Manager
Premiums & Budgets Branch
6 June 1989