The following protocols are to be observed when entering clients' Given Names for correspondence purposes in Addressee Line 1:
(a) correspondence record to show initials only;
(b) full stops are not permitted after initials;
(c) spaces to be used between initials;
(d) where applicable hyphens between initials are to be used (eg A-M for Anne-Marie);
(e) apostrophes are not permitted;
NOTE
(a) Please note the difference between Given Names and Correspondence Names at Addressee line 1;
(b)** the exception to showing initials only arises where SIR or LADY appears. For example, in this case Addressee Line 1 would show SIR JOHN VAN DEN BERG not SIR J P VAN DEN BERG. If LADY (given name) VAN DEN BERG's name is required, the full title would be, (eg) 'SIR JOHN & LADY ENID VAN DEN BERG';
(c) If the number of name characters exceeds maximum of 30 characters see Paragraph 2.2.1).