The purpose of establishing data entry protocols is to enable data to be recorded in a consistent manner across all data entry points and to facilitate any data interchange.
The data entry protocols are included in the Procedural Volume of the DSH General Orders as a ready reference instruction for all staff to adhere to when entering data into the ADP Systems. The protocols provide a standard form of data entry in respect of client details (including correspondence address details).
The protocols are developed to cover the vast majority of data entry needs, but there will be rare cases where the number of characters required to be entered exceeds the maximum allowable for that particular field. In such cases, unless the protocol provides for the use of the next line field, staff are to use their judgement on an appropriate abbreviation, which will mean a break of protocol.