Initial entry of employee details sets up the employee record. It is very important that these details are correctly recorded, as they impact on a number of subsequent system processes.
-
The format of entry of name and address will duplicate onto all standard letters issued to employees. It is therefore important that data entry is accurate and aesthetic.
-
Importantly, where the employee is deceased, the claim record must still be attached to that employee - not to anyone claiming on his or her behalf. While compensation may be payable to dependants, the entitlement is nevertheless paid for the death of the employee.
Under no circumstances should the claimant for the deceased employee be recorded against a new employee record. There is a special function ('SDOF.CM') that is used to set up claimants and dependants.
Use of the death indicator and setting up of claimants and dependants will ensure that standard letters are issued to the correct recipient.
-
Names and addresses are also used where benefits are being paid. Employees are advised by letter that incapacity has been determined and, for reimbursement of medical expenses, cheque remittances are sent to the name and address as recorded on PRACSYS. Diaries are also generated on the basis of this information.
-
Recovery accounts link directly back to employees where they have been overpaid.