This function will be performed by Human Resources Group, Corporate Centre. An example 'P' form is located at 12.2.11.
These forms should only be used in extreme emergencies where a claimant requires payment and the cut off for a tape has been missed.
Calculations for processing a 'P' form are identical to an advance payment, the only difference being the advance does not go to DoF from Pracsys by magnetic tape, but is a manual form. DoF needs to be notified by phone that a 'P' form is being requested. If the request is received by 10am a cheque is generally available to collect on the same day. The cheque must be collected from DoF and deposited into the claimants bank account. Given that the deposit will be made in Canberra, a 'P' form is only recommended to be used where a claimant banks with a major bank otherwise the benefits of a fast payment will be lost, as the cheque will be posted.
When completing the 'P' form the payment requested will be for the net amount. Adjustments are therefore required to the cumulative gross totals and tax paid on the claimant's records in order that the group certificate totals will be correct at the end of the financial year. Adjustments to totals must be performed in the same pay period as the payment being made. The P form generates an outstanding advance in the pay period it is processed. The outstanding advance commences to recover against the net entitlement in the pay it is processed. Hence the need for the gross and tax to be processed in the same pay period. This will result in no pay for the following pay day.
Taxation amounts can be calculated using the standard calculation sheet which is attached at 12.2.1-4 Details are then entered onto PRACSYS in AIND.CM, page 2.
Note: Ledger charge code 315601046 must be used when completing a 'P' form. This code is unique to Scheme 'C'.