The microfiche gives details of each payee every pay period. It provides:
-details of all entries processed during the current pay period and the monetary result of pay variation calculations.
-the total gross pay for the current pay period
-all deduction items, including the current pay periods tax deductions.
-the net pay for the current pay period
-the payees status details as held by the pay system.
-the payees cumulative totals for group certificate purposes.
Every payee, except those terminated more than three pays ago or issued with a group certificate more than three pays ago, are listed in alphabetical order with pay centre according to the payees surname. There are seven pay centres, one for each state office. The Northern Territory is paid through the South Australian pay centre (505). There is no facility at DoF for a serparte pay centre for NT.
The pay microfiche is issued by DoF and is received two days before a pay-day. This is the only true reflection of what has actually been paid and to where. The microfiche should always be referred to regarding any queries of how much has been paid. If rejections have occurred at DoF then what is on PRACSYS may not agree with the microfiche.
Attachment 10.3.1 shows a standard pay microfiche with no variations for the pay period. The information listed below will be useful when reading the microfiche.
1.Surname and Christian names
2.AGS number and date of birth
3.Period last varied - the last pay period where a variation was made to the payees file.
4.Tax File Number - Y or N (refer DoF manual)
5.Claim number and year of injury
6.Agency code and payroll number
7.Name and address (where payslips are sent)
8.BSB and account number
9.Gross fortnightly amount
10.Tax deducted
11.Total deductions
12.Net Pay (the amount sent to the bank)
13.Cumulative totals (Total amount received this financial year - gross, tax, deductions, other allowances.
Attachment 10.3.2 shows the equivalent payslip of the microfiche that is sent to the claimant.
Attachment 10.3.3 shows a microfiche of a payee where a variation has occurred within the pay period.
A new fortnightly basic has been entered and the fiche details the old and the new basic. A current adjustment has also been processed to back date the new amount to 17/12/92. The difference between the old rate and the new rate has been spread over the 20 day period. The tax is also spread over this period.
Attachment 10.3.4 shows a microfiche that has a new starter commencing on the payroll.The 'N' form is listed detailing all transactions sent to DoF. Entitlements received by this new starter has involved a back adjustment for previous and current financial years and a new fortnightly basic. An advance payment has been processed (separate payment) that has been received before pay-day and a net pay of $395.24 was received on pay-day. The gross and tax are not processed until pay-day.