Assets Value of Vehicles

Step

Action

1

Check the following details in VIEW to ensure that the information has not already been added, or there is no other reassessment action that is due for processing:

• outstanding cases – if there are any outstanding cases registered, contact the officer that the other case is registered to so the cases can be determined and processed in the correct date of effect order,
• the date of the last pension assessment,
• current financial and non-financial assets.

2

Open PIPS and create a new worksheet.     

Select Pensioner Initiated Review (PIR), SP-ISS-AP Notification Rules Apply, then enter the following details:

• the Notification Date is the date DVA received the initial information about the net market value of the person's vehicle, eg date of telephone call, date of written correspondence or email received by DVA, or visit to DVA office,
• the Date of Event is the date that the assets were valued or the vehicle was purchased,
• at the Text field, enter a brief summary of the change in circumstances to be actioned eg, “new car purchased” or “update of vehicle value”.

After completing the other fields on that screen that require updating, click the OK button.

3

The value of a vehicle is updated in the Income and Assets folder, Personal Assets subfolder, Vehicles screen. To record the value of a new vehicle, click the Add button, then:

• at the Owner field, select either Veteran, Spouse/Defacto or Joint options,
• at the Type field, select either Car, Boat Caravan, Motorbike, Other Vehicles, Trailer or Truck,
• at the Description field, type a label which clearly identifies the vehicle, including the year, make and model/variant eg “2011 Honda CR-V Lux”.
  Note: as there is only a 20 character limit for this field, the description may need to be concatenated, but should still retain clarity.
• at the Market Value field, enter the value for the vehicle. If unsure about the proper value for a vehicle, reputable online resources such as Redbook or Carsales may be used to get a reasonable estimate of the value.     
  More →

  Redbook – vehicle valuations

  http://www.redbook.com.au/

  Carsales – vehicle valuations

  http://www.carsales.com.au/car-valuations/

  More → (go back)
• at the Amount Owed field, enter the amount of the loan outstanding against the vehicle.

The details of previously recorded vehicles can also be amended or deleted at this screen. Once the vehicle details have been entered or amended, click on the Save button.

4

Update any other income or assets screens as required. In the event that the person has advised that they have purchased a new vehicle, it is likely that the funds held at the Financial Institutions screen should be amended. Seek further information from the person if this has not been recorded.     

5

Select the Calculate Pension screen, check that the payment rates for the pension and pension supplements are correct, then:

• if the payment rates are correct then go to Step 6,
• if the payment rates are incorrect, repeat the procedure from Step 3, editing the incorrect data.

6

If the assessment history after the date of effect needs to be updated in the Review Historical Data screen, the Calculate History screen will be a mandatory screen. If the Calculate History screen is:

• not a mandatory screen, then proceed to Step 7,
• a mandatory screen, select the Calculate History screen. After the calculate history function has been performed, then go to Step 7.

7

If the Calculate Arrears screen is mandatory, select the Arrears screen listed under the Calculate Arrears folder, then click Calculate. After the arrears has been calculated click on the Save button then go to Step 8.

8

Select the Advices screen – the type of advice and obligations to be sent will automatically default to departmental guidelines for the type of case being processed. If additional text is required, enter it into the text field on the Opening Text tab, then click on the Save button.

9

Select the Worksheet Summary screen and review all of the screens that have been accessed and when the data is correct, go to step 10. If any errors are detected return to the screen that contains the incorrect data, key in the correct data repeating Ste — ps 3 to 8 if required.

Note the Assessment Number shown on this screen for recording later.

10

Once satisfied that the data entered and the rate of pension and pension supplements are correct, the case can be finalised by navigating to the Authorise screen, then:

• click on the Calculated History button if it is active,
• click the Authorize button,
• enter your password in the Password Verification dialog box then press OK to finalise the case.

Note: there is an option to register a new case after finalisation if another PIR or DIA is required.

11

Stamp the source document with the green authorisation stamp.

In the stamped area, record the Assessment Number (found on the Worksheet Summary Screen or in the VIEW Pension Outcome tab after the case has been authorised) then date and sign your name as delegate.