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Ch 23 Communicating with Clients and their Representatives

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It is important that where a client elects to be represented by a legal firm all correspondence concerning the case is directed to the representative. It is then the responsibility of the legal representative to inform the claimant accordingly.

A letter from a solicitor on firm letterhead advising that they act for a client is sufficient evidence that a solicitor has the authority to legally represent the nominated client.

When a client appoints a legal representative that appointment is to act for the claimant, not in addition to, which in effect removes the client's rights until such time as that appointment is revoked.

There will be times where the claimant will ring or visit offices seeking information on their claim. This could cause problems where the appointed legal representative is not aware of the direct dealing with the client. However, a pragmatic approach should be adopted in these situations if the client insists we should deal with his or her enquiry. The appointed representative should be informed of the detail of any dealings with the client to ensure consistency of communication.

Where the client is represented by a volunteer or ESO advocate (as a representative) all correspondence concerning the case is directed to the client with an information copy to the  representative. It is then the responsibility of the client and the representative to decide how to respond.